WORKPLACE CONDOLENCES
What to write in a condolence message to a coworker
A coworker’s loss can be acknowledged without crossing professional boundaries. A few direct sentences are enough. Your message should not require them to explain the death, comfort the team, or respond while they are away.
From imsorry.ca · Updated September 6, 2026 · Our editorial approach
1. Use simple, direct language
“I’m very sorry for your loss” is appropriate. If the coworker has shared the person’s name or relationship, you may use it. Do not repeat information learned through workplace gossip or guess at the circumstances.
2. Separate care from work requests
Do not attach a deadline, status question, or request for handover details to the condolence. Use the agreed workplace process for coverage and let the appropriate manager coordinate necessary communication.
3. Offer only what you can arrange
If you can cover a specific meeting or prepare notes for their return, say so through the proper channel. Avoid promising that everything is handled unless you have the authority and information to make that true.
4. Welcome them back without questions
When they return, a quiet acknowledgment may be enough. Do not ask for details or expect them to discuss their grief. Continue following any workload arrangements rather than assuming their needs have ended.
A starting point, in your own words
I’m very sorry for your loss. I’m thinking of you and your family. There is no need to reply or share any details. I’ll follow the coverage plan our team has arranged while you are away.
Use this as inspiration. Change the details to reflect what actually happened and what you can genuinely commit to.
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